Applying for a role

Your Application

Once you have found a position that suits your skills, you can apply by using the ‘Apply now’ button and completing the online application form. Under the related documents section you will also find a job description.

In order to be shortlisted for interview, we expect candidates to provide us with information about their skills, knowledge and experience relevant to the vacancy being applied for. While the job advert will give you an idea about the post, the job description will provide a more detailed picture. Following the employment history section of the application form, there is a chance to demonstrate, through examples, how your skills, knowledge and experience meet the essential and desirable criteria as outlined in the person specification. You may draw on experience through both paid and unpaid work.

You can complete the application in your own time, saving your work as you go, in case you should wish to work on the application form in more than one session.

You can apply for as many roles as you like using the online application form but please make sure that you edit your further information section to show how your skills and experience meet the specific criteria for each of the roles that you are applying for.

What happens to the information you provide in your application

Once you have completed the application form, equal opportunities monitoring form and submitted your application, your information will be processed and prepared for shortlisting.  The equality, diversity and monitoring information is not seen by the recruiting manager but held in strict confidence by HR.

The shortlisting process

Once a vacancy closing date has been reached all applications will be sent to the shortlisting panel. We will contact you with the outcome of your application after this stage.


Interviews are a two-way process for us to explore further your suitability for the role and offer you the opportunity to expand on the skills and experience outlined in your application. We aim to give candidates at least one week's notice of interview, however, please check the advert as we do our best to include the interview date on that. Your invite email will contain details of when and where the interview will take place and if there is anything we would like you to bring or prepare prior to your interview.

After interview

All candidates will be informed of the outcome of their interview and we aim to do this as soon as possible. Candidates who are not successful at interview can request feedback at this stage.

Equality, Diversity & Inclusion

Sustrans will apply its Equality, Diversity & Inclusion Policy consistently and will not discriminate on grounds of age, disability, gender, gender assignment, marital or civil partnership status, pregnancy or maternity, race (including nationality, ethnic or national origin), religion or belief / lack of religion or belief, sexual orientation or contractual status (fixed term / full or part-time).

We aim to ensure that our staff are recruited, managed, trained and promoted on the basis of ability, the requirements of the job and the need to maintain an effective and efficient organisation.  Furthermore, we monitor the composition of our workforce and will introduce positive action if it appears that our Equality, Diversity & Inclusion Policy is not fully effective.

Criminal Record Disclosure Checks

Some of our roles and projects involve working with children, young people and vulnerable adults and it is therefore Sustrans' policy that any person offered employment who is likely to be in contact with children, young people or vulnerable adults in their day-to-day work, will be required to undertake an Enhanced Disclosure check through either the Disclosure Barring Service (DBS), Disclosure Scotland (PVG Scheme) or AccessNI. The offer of employment will be subject to a satisfactory return from the relevant disclosure body.

Pre-employment Health Questionnaire

Sustrans requires new members of staff to complete a health questionnaire.  This questionnaire will be provided through Everwell Occupational  Health once an offer of employment has been made and the information provided will be held in the strictest of confidence. The questionnaire is in place to assist Sustrans in taking positive action regarding how your health could be affected by your new role, to be informed if any reasonable adjustments may need to be put in place to ensure the risk of aggravating any pre-existing health conditions is minimal and to assess if your health could impact upon your ability to undertake your new role.


Applicants will be required to provide us with the details of two referees, preferably your two most recent employers. Employment will be subject to these references being satisfactory. By giving the contact details and submitting your application, we will take this as your consent for us to contact them regarding your employment dates, job title, reason for leaving, performance questions and the relationship of the referee to you. Referees will only be contacted after formal acceptance of a job offer. 


Sustrans will ensure that your application form will only be seen by those involved in the recruitment and selection process. We remove all personal information from the application during short-listing and never divulge equality monitoring information with managers.

Data Protection

All of the information provided during the recruitment process will only be used for the purpose of progressing your application, for statistical analysis, or to fulfil legal or regulatory requirements if necessary. This information will not be shared with any third parties unless the disclosure is required by law or the position for which you have applied is funded by a partner who will be involved in the interviewing process. The information provided will be held securely by Sustrans and/or our data process suppliers whether the information is in electronic or physical format. Information provided will be used to shortlist the application against the criteria for the role applied for as shown in the person specification attached to the job description.



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